Policies, handbooks and other documents

As well as contracts of employment, there are a number of other documents which may regulate the employment relationship.

Employee handbooks

Handbooks are not mandatory, and their format (eg presented on an intranet or in a written document) and precise content will differ depending on the organisation. They are, however, useful ways of providing information in respect of an organisation's:

  1. formal procedures, such as those on sickness and other absence, and disciplinary and grievance issues

  2. other policies, such as an equality or equal opportunities policy

  3. rules and procedures for the smooth and efficient running of the business, such as a company dress code

  4. aims and culture

Policies are often put into a handbook, to avoid making them contractual. However not all policies in handbooks are non-contractual. Whether or not a policy has contractual force depends on factors including how it is referred to in the contract of employment, and the status of other policies within the handbook. If an employer wishes a particular policy to be contractual or non-contractual, it is advisable to state this expressly in the policy.

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Latest Employment News

Home Office revises all principal Sponsor Guidance documents

On 6 March 2026 the Home Office brought into force version 03/26 of the principal sponsor guidance documents within the ‘Workers and Temporary Workers: guidance for sponsors’ collection, together with consequential amendments to the route-specific guidance for Skilled Workers. The changes affect Part 1: Apply for a licence, Part 2: Sponsor a worker, Part 3 (compliance and enforcement), Appendix D (record-keeping guidance) and the ‘Sponsor a Skilled Worker’ guidance, and also see the introduction of a new standalone and expanded Glossary. There is now extensive cross-referencing across all documents to that centralised source of definitions. Across the suite of guidance, the concept of a ‘genuine vacancy’ or ‘genuine employment’ has been removed and replaced with the newly defined term ‘eligible role’. This definition, now embedded in the Glossary and incorporated expressly into the other guidance documents, requires that the role must exist or be reasonably anticipated, meet all route-specific requirements including skill level and salary thresholds, comply with wider employment legislation and remain appropriate to the sponsor’s business throughout the period of sponsorship. References to assessing whether a vacancy is ‘genuine’ have been systematically replaced with consideration of whether the work meets the definition of an ‘eligible role’ and refusal, suspension and revocation provisions have been redrafted accordingly.  Other changes include Parts 1 and 3 now making explicit that sponsorship is voluntary, that a licence is granted at the discretion of the Home Office and creates no enforceable right and now stating that enforcement action may be taken on the basis of ‘reasonable suspicion’ of non-compliance rather than established breach. Further details of the changes will follow.

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