Q&As

Do original court documents that are not signed as deeds need to be retained, and if so, for how long? Does it have to be the originals that are retained, or can they be scanned and stored electronically while the physical originals are destroyed?

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Published on: 12 May 2021
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The storage limitation principle

Storage limitation is one of the six overriding data protection principles which lie at the heart of the data protection regime. For more information, see Practice Note: Data protection principles.

This storage limitation principle is set out in Article 5 of the UK General Data Protection Regulation, Assimilated Regulation (EU) 2016/679 (UK GDPR) and requires personal data to be kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which that data is processed. This means you should ensure the period for which the personal data is stored is kept to a strict minimum.

There is an exception for personal data processed solely for archiving purposes in the public interest, scientific or historical research purposes or statistical purpose, subject to the implementation

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Jurisdiction(s):
United Kingdom
Related legal acts:
Key definition:
Data protection definition
What does Data protection mean?

In an employment context, this refers to the obligation on an employer to protect the data of its employees and ensure that it complies with the law on how it uses the employees' data.

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