For the Annual General Meeting of

[Name of company]

to be held on

[Date]

at [venue]

1. 1. 1

      Introduction

      Good morning Ladies and Gentlemen. I am [insert name], the Chair of [insert name of company]. It is now [insert the exact time], which is [just past] the time set for the Annual General Meeting of [insert company name] to commence.

   1. 2

      Quorum

      Having checked with Company Secretary/advisers/registrars

      There is a quorum present, so I declare the meeting open.

   1. 3

      Housekeeping

      Before we commence, I would like to run through a few practicalities. Fire exits are located [[over there] OR [insert location]] and there is no fire drill planned for this morning.

      May I ask everyone to make sure mobile phones are switched off. Thank you.

      [[You may also be interested to note that this meeting is being recorded so that those shareholders and interested parties who are unable to be here today can view it on the company’s website from tomorrow onwards].]

   1. 4

      Outline of proceedings

      You may wish to follow the proceedings by referring to the Notice of Meeting