Who is entitled to receive notice of general meeting or annual general meeting?

Notice of the general meeting (GM) or annual general meeting (AGM) must be sent to:

1. •

   every member of the company, ie those appearing on the register of members (including those entitled to a share in consequence of the death or bankruptcy of a member, if the company has been notified of their entitlement)

2. •

   every director of the company, and

3. •

   the company’s auditors

Check the company’s articles in particular for provisions relating to:

1. •

   giving notices to joint, untraceable or overseas shareholders, and

2. •

   cut-off dates by which time a member needs to be registered on the register of members to receive a notice. Where a company's shares are held in CREST, a member must be registered in the register of members at least 21 days before the date the notice is sent

Form of notice

Notice of a GM must be given:

1. •

   in hard copy form:

   1. ◦

      personally

   2. ◦

      by posting in a prepaid envelope addressed