[To be typed on employer’s headed notepaper] [Insert date] Dear [insert name of employee] Congratulations and thank you for telling me about your pregnancy and the date that your baby is due. I am writing to you about your maternity leave and pay. As we have discussed, you are eligible for 52 weeks’ maternity leave, made up of 26 weeks’ ordinary maternity leave immediately followed by 26 weeks’ additional maternity leave. Given your chosen start date of [insert date], your maternity leave will end on [insert date]. During your maternity leave, all terms and conditions of employment, except those relating to pay, will continue. If you want to change the date your leave starts you must, if at all possible, tell me at least 28 days before your proposed new start date or 28 days before [insert date leave starts] (your original start date), whichever is sooner. There are also circumstances in which your maternity leave may start

Date: [insert date] Dear [insert name of employee] I am writing to you about your adoption leave and pay. As we have discussed, [you are eligible for up to 52 weeks’ adoption leave OR you are not eligible for adoption leave]. You have notified me that you wish your leave to start on [insert date]. Given your chosen start date, your adoption leave will end on [insert date]. If you want to change the date your leave starts you must, if at all possible, tell

[To be typed on employer’s headed notepaper] [Enter name and address of employee] [Enter date] by hand Dear [enter name] Termination of employment Further to the meeting held on [enter date][, at which you were accompanied by [insert name],] [ and our conversation earlier today,] I write to [notify you OR confirm] that [enter name of Employer] has decided to exercise its right under clause [enter clause number of provision dealing with summary termination] of your [service agreement OR contract of employment] dated [enter date] (referred to in this letter as the [‘Service Agreement’ OR ‘Contract’]) to terminate your employment with immediate effect, without notice or payment in lieu of notice, by giving you this written notification.[ This letter also refers to various other terms as defined in the [Service Agreement OR Contract].] The relevant term of the [Service Agreement OR Contract] is clause [enter clause number of provision dealing with summary termination], which provides: [Set out the wording of the relevant provision (the examples in italics below are taken from our Precedent: Executive service agreement)] ‘Notwithstanding the provisions

[Enter name and address of employee] [Enter date] Dear [enter name] Termination of employment by payment in lieu of notice [Further to our conversation earlier today, I OR I] write to notify you that [enter name of Employer] has decided to exercise its right (under clause [enter clause number] of your [service agreement OR contract of employment] dated [enter date] (referred to in this letter as the [‘Service Agreement’ OR ‘Contract’]) to terminate your employment with immediate effect by giving you this written notification and making a payment in lieu of notice (referred to in this letter as the ‘Payment’).[ This letter also refers to various other terms as defined in the [Service Agreement OR Contract].] The Payment is paid in lieu of your entitlement to notice under the [Service

[Enter name and address of employee] [Enter date] Dear [enter name] Termination of employment by payment in lieu of notice in instalments [Further to our conversation earlier today, I OR I] write to notify you that [enter name of Employer] has decided to exercise its right (under clauses [enter clause number(s)] of your [service agreement OR contract of employment] dated [enter date] (referred to in this letter as the [‘Service Agreement’ OR ‘Contract’]) to terminate your employment with immediate effect by giving you this written notification and making a payment in lieu of notice in instalments (the overall total of all such instalments is referred to in this letter as the ‘Payment’).[ This letter also refers to various other terms as defined in the [Service Agreement OR Contract].] The Payment is paid in lieu of your entitlement to notice under the [Service Agreement OR Contract], namely for [your notice period of [enter number] months OR the balance of your notice period, namely [enter date] to [enter date] OR the remainder

[To be typed on employer’s headed notepaper] [Insert date] Dear [insert name of employee] Invitation to attend work for a 'keeping in touch' (KIT) day I trust that all is well with you and your new arrival. You will recall that [when we wrote to confirm details of your maternity leave OR before you went on maternity leave] we mentioned the possibility of you coming into work from time to time to keep in touch with what is happening here while you are on leave, ie 'keeping in touch' (KIT) days. I am writing to invite you

[insert date] Dear [insert name] Nominations have now closed for the election of employee representatives. There will now be a ballot in order to elect representatives. For this purpose, a ballot paper

[ To be typed on headed notepaper of employer ] [Date] Dear [insert name of employee], Re: [insert name of employer] (the Company) I refer to our meeting on [date], when I explained that there has been a sudden and significant downturn in our business due to [insert details of the reason for the business downturn]. Unfortunately, this means that the Company needs to find ways of saving costs as a matter of urgency. 1 [ LAY-OFF: ]As I explained at our meeting, the Company is therefore planning to [lay you off OR lay off all employees in your department] [insert reason for request, eg because we are closing our factory at [location] for the next month]. As you know, clause [insert number] of your contract of employment states [recite relevant wording eg that we may lay you off without pay for up to [insert number] days

Companies House Crown Way Cardiff CF14 3UZ [insert date] Dear Companies House [Insert company name][Limited OR PLC] (company number

[To be typed on headed notepaper of the Employee’s solicitors] Strictly private and confidential—to be read by addressee only [Insert name of employer’s solicitors] [Insert address of employer’s solicitors] [Insert date] [By hand OR By email] Dear [Insert name of employer’s solicitors] Our client: [Enter name of Employee]; Your client: [enter name of Employer] We are instructed by [enter name of Employee] in relation to your letter dated [enter date], received by our client on [enter date]. [Enter name of Employee]’s employment with [enter name of Employer] [Respond here to the details set out in the letter before claim of the Employee’s employment with the Employer, including the date the employment commenced, the Employee’s role and responsibilities, exposure to confidential information and trade connections] [Respond here to the details set out in the letter before claim of the

[ To be typed on headed notepaper of employer ] [Date] Dear [insert name of employee], Your resignation I write on behalf of [insert name of employer] (the Company) to acknowledge receipt of your resignation letter dated [insert date][, addressed to [enter name of recipient of resignation letter, if different from writer of this letter]]. Under the terms of your [service agreement OR contract], you are required to give [number] [weeks’ OR months’] notice. Your last day of service with the Company will therefore be [insert date]. The Company currently intends to require you to work your notice period but I will notify you if this position changes.[ You should therefore continue to attend for work as normal unless instructed otherwise.] [ [In accordance with the terms of your [service agreement OR contract], you are required to OR The Company

[Insert name and address of client] Private and confidential Dear [insert name] New data protection privacy notices Further to [set out details of the action that the employer has already taken in order to effectively launch the new notices, eg information sessions, training etc], I enclose a data protection privacy notice. Please read the notice carefully and keep it in a safe place as it contains important information about: • who collects personal data about you; • what data we collect and how and why we do so, including