Q&As

How long does a local authority have to keep records of payments made to care home providers? What basis can an individual request details of payments made?

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Produced in partnership with Warren Shackleton, Senior Litigation Solicitor at Network Homes Housing Association
Published on: 28 July 2017

How long does a local authority have to keep records of payments made to care home providers?

In some respects, the answer is that the local authority should adhere to its specific document retention policies which will be informed by the Data Protection Act 1998 (DPA 1998) and the Freedom of Information Act 2000 (FIA 2000). Further exploration of how these apply are outside the scope of this Q&A but the usual time period for retention is six to seven years.

There is no special dispensation that applies to records of payments made to care providers that does not apply for example to records of any other payment the local authority makes. Having said that, local authorities document retention policies do not always appreciate the special category that certain types of data fall into, where their use may extend past just accountancy and be valuable

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Jurisdiction(s):
United Kingdom
Related legal acts:
Key definition:
Local authority definition
What does Local authority mean?

The County, Unitary or london borough Council for a defined area.

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