Template for regulatory references given by SMCR firms and disclosure requirements
Produced in partnership with Simon Morris, Partner and Gillian MacLellan, Partner of CMS

The following Employment precedent produced in partnership with Simon Morris, Partner and Gillian MacLellan, Partner of CMS provides comprehensive and up to date legal information covering:

  • Template for regulatory references given by SMCR firms and disclosure requirements

Template for regulatory references given by SMCR firms and disclosure requirements

[Insert addressee details]

Dear [insert name]

[It is our understanding that [insert name of prospective employee] [was an employee of yours between the dates of [insert dates as appropriate] OR is a current employee of yours]. As we are considering [insert name of prospective employee] for the position of [insert role as appropriate] we must seek a regulatory reference in accordance with the regulations of the [Financial Conduct Authority OR Prudential Regulation Authority] and are required to request the following information:

OR

Further to your recent request for a regulatory reference, it is company policy to confine regulatory references to the following information:]

Part One: Form of Template

Guide to using this template:

Each question must be answered. Where there is nothing to disclose, this should be confirmed by ticking the ‘No’ box for the relevant question.

In this template:

  1. ‘we’/‘our firm’ refers to the firm or firms giving the reference (as set out in either 1A or 1B below);

  2. ‘individual’ refers to the subject of the reference (as set out in 2 below)

  3. ‘your’ refers to the firm requesting the reference (as set out in 3 below)

Information requestedResponse
1AName, contact details and firm reference number of firm providing reference; or
1BNames, contact details and firm reference numbers (where applicable) of group firms providing

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