Dear [insert name of individual making request] I am writing in response to your data subject request dated [insert date of request], which we received on [insert date]. You have asked for [confirm precisely what was requested, eg ‘electronic copies of any personal data we hold about you’]. We have made a reasonable and proportionate search for the personal data [and other information] you requested. I confirm that we are processing personal data relating to you and a copy of the relevant information is [insert details of how personal data is being provided to the data subject, eg attached to this email, password protected. The password will follow in a separate email]. [As