1 Background information 1.1 Name of organisation [Insert name] Name(s) and position of person(s) preparing this appropriate policy document (APD) [Insert name(s) and position(s)] Date of APD [Insert date] APD review date or frequency [Insert, eg annually, six monthly etc] 1.2 [This appropriate policy document should be read in conjunction with our: 1.2.1 internal Data protection policy; 1.2.2 customer-facing Privacy policy; 1.2.3 Records management policy and Records retention schedule; 1.2.4 [Data processing register]; 1.2.5 [[Add any other relevant documents such as DPIAs, privacy impact assessments, etc]] ] 2 Personal data, lawful grounds for processing and retention periods 2.1 We have identified that we [will ]process special category personal data[ and criminal offence data], which requires an APD. 2.2 The table below identifies the personal data covered by this APD, together with our lawful ground(s) for processing and retention and erasure periods. State how long you are likely to retain the data for or link to your Records retention schedule. Description of special category data and/or criminal offence data processed subject to this APD Lawful ground(s) for processing and Sch 1 condition Retention and erasure period [Description of special category personal data you intend to process, eg sickness records including health data] [Insert