The Financial Conduct Authority (FCA) has provided a detailed explanation of its new email management policy, set to take effect from 1 April 2025. The policy mandates that emails in staff inboxes will be deleted after one year, with important communications being saved to a central shared drive. This initiative aims to enhance data management, ensure compliance with the General Data Protection Regulation (GDPR) and the Data Protection Act, and improve regulatory efficiency. Regulatory records will still be retained for 25 years, and operational processes using shared mailboxes are exempt from this policy. The FCA has provided safeguards, including extended access to deleted emails for select staff if necessary, and has assured that the policy will not reduce transparency or hide information. The policy aligns with the record-keeping standards expected of regulated firms and is supported by detailed guidance and practical workshops for staff.