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GLOSSARY

Register of secretaries definition

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What does Register of secretaries mean?

A company must keep a register of its secretaries. The particulars required to be included in the register depend on whether the secretary is an individual or a corporate secretary (CA 2006, s 275). See also statutory registers.

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Company records—rights to inspect and request copies—checklist

Company records—rights to inspect and request copies—checklist The Companies Act 2006 (CA 2006) specifies the rights of members (and in a number of cases, non-members) to inspect and request copies of certain types of company records. Set out below are the types of company records to which members and other persons have rights to inspect and/or request copies. CA 2006, s 1136 and the Companies (Company Records) Regulations 2008, SI 2008/3006 set out further procedural requirements and in respect of rights to inspection and requests for copies of company records. See Practice Notes: Company records—members' resolutions and directors' minutes and Location, inspection and copying of company records under the Companies (Company Records) Regulations 2008. Company record Section of CA 2006 Right to inspection Right to copies The register of members CA 2006, ss 114–116 YMembers—free of chargeAny other person—prescribed fee YOn payment of such fee as may be prescribed The historic register of members CA 2006, s 128D YMembers—free of chargeAny other person—on payment of such fee...

Reviewing board minutes—checklist

Reviewing board minutes—checklist STOP PRESS: The Economic Crime and Corporate Transparency Act 2023 (ECCTA 2023) received Royal Assent on 26 October 2023. ECCTA 2023, Pt 1 contains a substantive package of proposals enhancing the role of Companies House and increasing the transparency of UK corporate entities. The provisions of the ECCTA 2023 come into force over an extended period. Many of the provisions in the legislation require detailed secondary legislation and guidance, and the construction of new technical processes and tools to implement the reforms. For more information, see Practice Notes: The Economic Crime and Corporate Transparency Act 2023—what Banking & Finance lawyers need to know, The Economic Crime and Corporate Transparency Act 2023—tracker and Corporate transparency reform—changes to company registers. Board minutes As part of the pre-completion process and satisfaction of the conditions precedent, lawyers acting for a lender in a typical financial transaction need to review the board minutes of the borrower, guarantor and any security provider. Following a board meeting of a company, the directors must...

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Removal of a company secretary

Removal of a company secretary This Practice Note looks at how a company secretary of a public or private company may be removed. It does not discuss how a company secretary of a public company or a private company may be appointed or resign, as to which see Practice Notes: Appointment of a company secretary and Resignation of a company secretary. Removal of a company secretary Neither the Companies Act 2006 (CA 2006) nor the model articles contain any provisions relating to how a company secretary may be removed. The company’s articles of association or the company secretary’s contract of employment may include specific provisions regarding how and when the secretary may be removed from office and should be reviewed. Notifications required on a change of company secretary The removal of a company secretary (or joint company secretary) must be notified to Companies House within 14 days of it taking effect using Companies House form TM02. If there is a failure to notify Companies House of...

How to appoint a company secretary

How to appoint a company secretary This short guide sets out the steps to be followed to appoint a company secretary. For a thorough, practical guide to the legislation, case law and procedure regarding the appointment of a company secretary, see: Practice Notes: Appointment of a company secretary and Company secretary—role, responsibilities and liabilities and Flowchart: Appointment of a company secretary—flowchart. Check if the company is required to have a company secretary Only public companies are required by the Companies Act 2006 (CA 2006) to have a company secretary. Private companies are not required by the CA 2006 to have a company secretary, but its articles of association might require that it appoints one, or the company may wish to appoint a company secretary despite not being required to do so. Older statutory provisions applying to companies before April 2008 did require private companies to have a company secretary. For details on the way in which these provisions could continue to have impact on private companies incorporated before April 2008,...

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Records retention schedule

Records retention schedule 1 Introduction 1.1 This Record retention schedule accompanies and is incorporated into [insert organisation’s name]’s Records management policy. It sets out the time periods that different types of Business Records (as defined in the Records management policy) must be retained for business and legal purposes. [You do need not read the entire retention schedule, but rather should focus on the types of records relevant to your role.] 1.2 The retention periods in the schedule are based on business needs and legal requirements, including our obligation under data protection law not to keep personal data for longer than is necessary. Once a retention period has expired the data or record should be reviewed and destroyed if it is no longer needed. 1.3 If you maintain any types of records that are not listed in this schedule, and it is not clear from the existing record types in this schedule what retention period should apply, please contact [insert who, eg the Data Protection Officer]...

Dive into our 1 Precedents related to Register of secretaries

Is a company required to keep its statutory registers in the same jurisdiction as the jurisdiction where the company is registered?

Is a company required to keep its statutory registers in the same jurisdiction as the jurisdiction where the company is registered? It is assumed for the purpose of this Q&A that the company in question is a private limited company incorporated in England and Wales. A company must keep a number of documents, including its register of members and the index of the names of members, register of directors and register of secretaries, at either: • its registered office, or • a single alternative inspection location (SAIL) See Practice Note: The registered office, and in particular the section Documents to be retained at the registered office. Single alternative inspection location Regulation 3 of the Companies (Company Records) Regulations 2008 (SI

Which statutory registers may be kept on the central (public) register?

Which statutory registers may be kept on the central (public) register? The Small Business, Enterprise and Employment Act 2015 (SBEEA 2015) amends the Companies Act 2006 (CA 2006) to give private companies, since 30 June 2016, the option of keeping certain information on the central register kept by the registrar instead of keeping it on their own registers. The Companies and Limited Liability Partnerships (Filing Requirements) Regulations 2016, SI 2016/599 amend the Limited Liability Partnerships (Application of the Companies Act 2006) Regulations 2009 (the 2009 Regulations) to also provide for alternative record-keeping in relation to Limited Liability Partnerships (LLPs). The option to keep information on the central register at companies house applies to the following private company registers: • the register of members • the register of directors and the register of directors' residential addresses • the register of

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