[To be printed on headed notepaper of the company] To: [Name and address of the lender who will appoint the receiver] [insert name of the lender] [insert address] [insert fax no] [insert email address] [copy [specify to whom]] BY [HAND OR FIRST CLASS POST OR FACSIMILE OR EMAIL] Dear

Company number: [insert number] [Insert company name] [ Limited OR PLC] Minutes of a meeting of the board of directors (the Meeting) of [insert full name of company] (the Company) Held at [insert place of meeting] Held on [insert day, month and year of meeting] at [insert time of meeting][ [am OR pm OR ] Present: [Insert name of director to be chair] (Chair)[Insert names of directors who are physically present][[Insert names of any directors present by telephone as permitted by the Company’s articles of association] (by telephone)] [[Insert names of any directors present by other means permitted by the Company’s articles of association] (by [insert other means])] [ In attendance: ] [[Insert names of those in attendance, who do not count towards the quorum (eg the company secretary, any legal advisers) (if any)]] [ Apologies: ] [[Insert names of directors who are unable to attend meeting (if any)]] 1 Chair, notice and quorum [Insert name] was appointed Chair of the Meeting. The Chair

[insert name and address of addressee] [insert date] Dear [insert name] We recognise that to be effective the parties need to have exchanged sufficient information to enable ADR to assist in settlement. To

[insert name and address of addressee] [insert date] Dear [insert name] We confirm that we are willing to engage in mediation and any other form of ADR which would avoid this matter needing to be resolved by the courts. To that effect, we draw your attention to the Practice Direction Pre-Action Conduct and Protocols. Specifically, both parties are expected to engage in ADR constructively and respond to any invitation to do so. The Practice Direction is

ARCHIVED: This Precedent has been archived and is not maintained. STOP PRESS: As of 24 February 2025, the main provisions of the Procurement Act 2023 (PA 2023) are in force. Procurements begun on or after this date must be carried out under PA 2023, whereas those begun under the previous legislation (the Public Contracts Regulations 2015 (PCR 2015), the Utilities Contracts Regulations 2016, the Concession Regulations 2016, and the Defence and Security Public Contracts Regulations 2011) must continue to be procured and managed under that legislation. See Practice Note: Introduction to the Procurement Act 2023—PA 2023. [Insert name of contracting authority] Tender for [Insert name of Procurement Exercise] Tender Reference: [Insert the Contracting Authority’s tender reference number] Date of Issue: [Insert date] Part 1―Invitation to participate in dialogue 1 Definitions 1.1 In this document and all associated documents, unless the context otherwise requires, 1.1.1 the singular includes the plural and vice versa; and 1.1.2 the words ‘including’, ‘other’, ‘in particular’, ‘for example’ ‘eg’ and similar words shall not limit the generality of the preceding words and shall be construed as if they were immediately followed by the words ‘without limitation’;

ARCHIVED: This Precedent has been archived and is not maintained. STOP PRESS: As of 24 February 2025, the main provisions of the Procurement Act 2023 (PA 2023) are in force. Procurements begun on or after this date must be carried out under PA 2023, whereas those begun under the previous legislation (the Public Contracts Regulations 2015 (PCR 2015), the Utilities Contracts Regulations 2016, the Concession Regulations 2016, and the Defence and Security Public Contracts Regulations 2011) must continue to be procured and managed under that legislation. See Practice Note: Introduction to the Procurement Act 2023—PA 2023. [On headed paper] [Insert date] [Insert address of bidder] Dear [Insert contact name noted in the SQ or insert name of

The ITT is sent by a procuring party to prospective tenderers, inviting them to submit a bid in respect of its project. The ITT contains information relating to the proposed project, usually including the proposed conditions of contract, specifications, drawings and un-priced bills of quantities. It is not normally an offer nor does it normally bind the employer to accept the lowest of any tender.

1 Introduction 1.1 Invitation to tender This is an invitation to tender to provide the Services in accordance with [insert organisation’s name]’s Requirements, as detailed below. The purpose of this ITT is to set out sufficient information to enable a Tenderer to submit a Proposal to deliver the Services so as to meet the Requirements. 1.2 Definitions 1.2.1 In this ITT: Agreement • means the written agreement to be entered into between [insert organisation’s name] and a Successful Tenderer, based on the Agreement as set out in Schedule 4; Confidential Information • means all information in whatever form (whether in writing, electronic or digital form, disclosed verbally or by inspection of documents, computer systems or sites or pursuant to discussions or by any other means or other forms and whether disclosed directly or indirectly) and of whatever nature which is confidential in nature or may reasonably be considered to be commercially sensitive and which relates to the ITT, the Proposal, the Selection Procedure or otherwise to the business and affairs of [insert organisation’s name][ and its group of companies] disclosed or supplied (directly or indirectly) by [insert organisation’s

ARCHIVED: This Precedent has been archived and is not maintained. STOP PRESS: As of 24 February 2025, the main provisions of the Procurement Act 2023 (PA 2023) are in force. Procurements begun on or after this date must be carried out under PA 2023, whereas those begun under the previous legislation (the Public Contracts Regulations 2015 (PCR 2015), the Utilities Contracts Regulations 2016, the Concession Regulations 2016, and the Defence and Security Public Contracts Regulations 2011) must continue to be procured and managed under that legislation. See Practice Note: Introduction to the Procurement Act 2023—PA 2023. [Insert name of Contracting Authority] Tender for [Insert name of Procurement Exercise] Tender Reference: [Insert the Contracting Authority’s tender reference number] Date of Issue: [Insert date] Part 1―Invitation to tender―competitive procedure with negotiation 1 Definitions 1.1 In this ITT and all associated documents, unless the context otherwise requires, 1.1.1 the singular includes the plural and vice versa; and 1.1.2 the words ‘including’, ‘other’, ‘in particular’, ‘for example’ ‘eg’ and similar words shall not limit the generality of the preceding words and shall be construed as if they were immediately followed by the words ‘without limitation’;

ARCHIVED: This Precedent has been archived and is not maintained. STOP PRESS: As of 24 February 2025, the main provisions of the Procurement Act 2023 (PA 2023) are in force. Procurements begun on or after this date must be carried out under PA 2023, whereas those begun under the previous legislation (the Public Contracts Regulations 2015 (PCR 2015), the Utilities Contracts Regulations 2016, the Concession Regulations 2016, and the Defence and Security Public Contracts Regulations 2011) must continue to be procured and managed under that legislation. See Practice Note: Introduction to the Procurement Act 2023—PA 2023. [Insert name of Contracting Authority] Tender for [Insert name of Procurement Exercise] Tender Reference: [Insert the Contracting Authority’s tender reference number] Date of Issue: [Insert date] Part 1―Invitation to tender―restricted procedure 1 Definitions 1.1 In this ITT and all associated documents, unless the context otherwise requires: 1.1.1 the singular includes the plural and vice versa; and 1.1.2 the words ‘including’, ‘other’, ‘in particular’, ‘for example’ ‘eg’ and similar words shall not limit the generality of the preceding words and shall be construed as if they were immediately followed by the words ‘without limitation’;

[insert name and address of addressee] [insert date] Dear [insert name] 1 Pre-issue invitation to mediate rather than litigate We have now exchanged documentation relevant to our client’s claim. We have provided you with [insert summary of what has been provided]. You have received our expert evidence [insert details]. You have responded to our letter of claim with [the denial of liability OR [insert other]]. The primary issues between the parties appear to be as follows: [Insert details of issues] We remain of the view that this is a case suitable for mediation and would invite you to mediate this stage in order to avoid court fees and the expense of litigation through the courts. We invite you to respond to this invitation to mediate within 14 days, failing which we will refer to this letter and previous correspondence on the question of

A financier providing an invoice discounting facility.