Produced by Tolley in association with Philip Rutherford
  • 25 Oct 2021 14:13

The following Employment Tax guidance note Produced by Tolley in association with Philip Rutherford provides comprehensive and up to date tax information covering:

  • Clothing
  • Introduction
  • Ordinary clothing
  • Uniforms
  • Specialist / protective clothing
  • Other costs
  • Reporting requirements

Clothing

Introduction

The nature of any employment may require an employee to be attired in particular clothing. The provision of clothing may give rise to a taxable benefit depending on the type of clothing provided. If an employee is required to purchase particular clothing in order to carry out his duties, then he may also be entitled to a tax deduction in relation to the cost of those clothes. This relief is available under ITEPA 2003, s 336. See the Business expenses ― general rule guidance note. However, the test is a strict one and the bar has been set high by case law, particularly in the case of clothing.

Ordinary clothing

It has long been held that a tax deduction cannot be claimed in relation to the cost of normal clothing. The leading case is Hillyer in which an employee tried to claim a deduction for the cost of the suit his employer required him to wear to work. No deduction was allowed. Generally, if clothing is capable of being both work and casual clothing then it does notqualify for a deduction.

Unless the type of clothing falls within one of the categories outlined below, no tax deduction is available for the cost to the employee; likewise, if an employer provides a clothing allowance for ordinary clothing or provides the employee with clothes that allowance is taxable as ordinary earnings.

See Example 1.

HMRC guidance is at EIM32450 onwards.

Uniforms

Where an employer provides a uniform to an employee or part of a uniform, then the employee is entitled to a full tax deduction for the cost of the uniform.

In order for the clothing to qualify as a uniform, it should distinguish the individual as a member of a particular employment. HMRC takes a very narrow view of what constitutes a uniform, in that the uniform is clothing that is specialised and recognisable, and identifies the wearer as belonging to a particular occupation. Military or emergency services personnel are obvious

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