Value Added Tax

Tax invoice requirements

Produced by Tolley
  • 21 Dec 2021 16:47

The following Value Added Tax guidance note Produced by Tolley provides comprehensive and up to date tax information covering:

  • Tax invoice requirements
  • What information does a tax invoice need to contain?
  • When must a tax invoice be issued?
  • When a tax invoice must not be issued
  • References ― special schemes
  • Supplies of goods from Northern Ireland to EU member states
  • What information needs to be included on simplified, fuel, retailer and cash and carry tax invoices?
  • Simplified tax invoices
  • Retailers’ tax invoices
  • Fuel invoices
  • More...

Tax invoice requirements

This guidance note provides details of the information that must be shown on a valid tax invoice. Businesses supplying goods and services that are liable to the standard or reduced rate of VAT are required to issue a tax invoice to another VAT registered person.

If the business is issuing and / or receiving electronic invoices, then it should also read the Electronic invoicing guidance note for more information.

A tax invoice shows certain VAT details regarding the supply of goods and services. It can be either in paper or electronic form. A VAT registered customer is required to have possession of a valid tax invoice from the supplier in order to recover any VAT charged by the supplier.

A tax invoice forms part of the required accounting documentation that must be retained by a business and will be reviewed by HMRC as part of an audit.

What information does a tax invoice need to contain?

A tax invoice must show the following information:

  1. a sequential number based on one or more series which uniquely identifies the document

  2. supplier’s name and address

  3. supplier's VAT registration number

  4. customer’s name and address

  5. invoice date

  6. tax point date (see the Time of supply (tax points) guidance note)

  7. a description of the goods / services supplied that can be used to identify the supply made

  8. unit price of the goods supplied (excluding VAT). The unit price must also be stated for services as well and normally the hourly rate or price for standard services will

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