Outbound secondment ― payroll issues

Produced by Tolley in association with Paul Tew

The following Employment Tax guidance note Produced by Tolley in association with Paul Tew provides comprehensive and up to date tax information covering:

  • Outbound secondment ― payroll issues
  • Working in the UK and overseas
  • Application of double taxation treaties
  • Applying a foreign tax credit (FTC)
  • Issue of No Tax (NT) PAYE coding
  • NIC position working overseas
  • Employee seconded to an EEA country or Switzerland
  • Employee seconded to a country outside the EEA or Switzerland with which the UK has a bilateral social security agreement
  • Employee seconded to any other country (not EEA, not Switzerland, no agreement)
  • Importance of payroll record keeping
  • More...

Outbound secondment ― payroll issues

The collection of income tax and social security (Class 1 NIC in the UK) from employees is normally the responsibility of the employer’s payroll operation. The UKcomprises England, Wales, Scotland and Northern Ireland, including territorial waters within 12 nautical miles off the shore. It does not include the Isle of Man or the Channel Islands. The UKalso includes the UKsector of the Continental Shelf, as designated under the Continental Shelf Act 1964, s 1(7).

Working in the UKand overseas

Where a UK-based employee is seconded to work in another country, the income tax and social security that arise in the host country may be payable on earnings from the overseas duties performed, as well as there being a continuing tax and NIC liability in the UK. For example, this will normally be the case where an employee leaves the UKand spends more than 183 days (but less than a complete tax year) in a host country, such that the employee remains UKtax resident and may be a tax resident of both countries (for more on residence, see the Residence and domicile ― effect on tax liability guidance note). HMRC seeks, as far as is practicable, to have any UKtax due collected via PAYE. Therefore, the UKpayroll will need to deduct PAYE using the employee’s existing tax code.

Residence is just one determinant of liability to UKtax. An employee based in the UKmay be seconded to work in an area, eg Western Europe, where there is a requirement to perform duties in not just one, but in a number of countries during the UKtax year and the relevant host countries’ tax years. The short periods of time spent in each country may be insufficient to establish residency for tax purposes in any one country. However, this does not mean that the employment earnings are non-taxable, since most countries seek to tax a non-resident’s

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