Annual compliance is the natural conclusion of the monthly compliance cycle, bringing the tax year to its formal close. This is now considerably simplified under real time information (RTI) owing to the periodic full payment submissions (FPS) and employer payment summary (EPS) submissions.
This is the culmination of the payments analysis and monthly FPS reconciliation process. The sum of cumulative figures for tax, NIC and student loans less statutory payment recoveries is the amount to be paid over to HMRC after taking account of payments already made during the year.
This final payment for the year should be made by the deadline date of 19 April, or 22 April if paying electronically.
As the majority of employers are now subject to RTI, the year-end process for the day-to-day PAYE process (FPS and EPS) consists of indicating the last FPS of the tax year by marking it as the final submission for the year in field 109. HMRC announced in December 2014 that the year-end questions no longer have to be completed. For those employers who run supplementary payrolls at year-end, and who therefore may not know when their last FPS of the year will be run, field 109 can be completed on the final EPS of the year.
For employers with multiple pay frequencies, eg weekly and monthly, the final submission for the year indicator should be completed on whichever FPS is submitted last. For example, if the March monthly pay date is 25 March and the last weekly payday is after this date (but before 6 April), then field 109 should only be completed on the final weekly FPS.
Alternatively, and possibly more practical for those employers with multiple pay frequencies, the final submission for the year indicator can be completed on the final EPS.
Note that for RTI the deadline for submission of the year’s final FPS is 19 April, effectively bringing forward by a month the previously long-standing year-end deadline. An FPS submitted late at