700/21/16 Keeping VAT records

Part V8 HMRC Notices
Part V8 HMRC Notices | Commentary

700/21/16 Keeping VAT records

Part V8 HMRC Notices | Commentary

Keeping VAT records

April 2016

This notice cancels and replaces Notice 700/21 (September 2013).

1 Introduction

1.1 What is this notice about?

This notice gives guidance on the records you must keep if you are registered for VAT. It also provides advice on how best to keep these records.

The GOV.UK website ( provides further information on business records.

Main narrative treatment—V5.201–V5.213

1.2 What has changed from the previous version?

This version of the notice replaces the December 2007 edition. The changes to content are:


    —     correct out of date information; and


    —     correct an error in 3.3;


    —     introduce new guidance on issuing VAT simplified invoices by businesses other than retailers.

You can get details of any changes to this notice since December 2007 either on our website at or phone the VAT Helpline on 0300 200 3700.

1.3 Where can I find information on the requirements for other taxes?

This notice explains the record keeping rules for VAT. Many records kept for VAT purposes will overlap with records for other taxes, but the detailed rules as well as the retention periods may differ.

Information on the record keeping requirements for other taxes is available in the following publications:


    —     A Guide to Corporation Tax Self Assessment for Tax Practitioners and Inland Revenue staff;


    —     A general guide to Corporation Tax Self Assessment CTSA/BK4; and


    —     Self Assessment – A general guide to keeping records for your tax return.

These are available on the HMRC website at

1.4 Will you check my records?

Yes. From time to time we will visit

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