V16.882 Electronic Point of Sale (EPOS) systems
Information Sheet 11/03, August 2003
1.1 What is this Information Sheet about?
Electronic Point Of Sale (EPOS) systems have become increasingly common across the retail sector due to their decreasing cost and increased functionality.
Retailers opting to use the Point of Sale Retail Scheme or similarly based Bespoke Retail Schemes, and who make supplies at more than one rate of VAT (standard rate, lower rate, and zero rate) are required to separate their takings at each rate of tax at the time of each supply. In order to do this, particularly at large retailers and increasingly at smaller ones, EPOS equipment utilising bar-code scanners is used to identify the items being sold and calculate the appropriate VAT amounts.
Although this guidance is aimed at retail users of EPOS systems it should be borne in mind that many wholesalers also use EPOS systems and that many of the topics discussed are also relevant to them.
2 Who is this information for?
This information sheet identifies and explains the main features of a typical EPOS system and what it should be capable of doing in order to handle VAT. Because all systems are different, the information does not specify how it should be done, except where there are legal requirements. This information sheet should be read in conjunction with VAT Notice 700 for general advice and information on normal accounting and also with Notice 727 for “Retail Schemes” and the associated 727/3 for the “Point of Sale Scheme” or 727/2