The following Risk & Compliance precedent provides comprehensive and up to date legal information covering:
This policy sets out how [we OR the legal team] ensure[s]:
a consistent naming convention is applied to all[ matter and non-matter] [paper and ]electronic files
all electronic documents are appropriately stored and accessible
staff have the most up-to-date version of a document
document changes can be tracked through a system of version numbering
File naming convention
Matter files must be named to indicate [state file naming convention, eg the matter type and unique file reference number], eg the file for the acquisition of KMF Ltd should be named: [insert example following your file naming convention.]
Files for non-matter related documents should also be appropriately named, eg [internal policies and procedures, pro-bono initatives.]
Document naming convention
Each electronic version of a document must be named in a way that allows it to be easily identified and, if necessary, searched for.
Each document name sh
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