Request for member agreement to electronic or website publication—private company or unlisted public company
Request for member agreement to electronic or website publication—private company or unlisted public company

The following Corporate guidance note provides comprehensive and up to date legal information covering:

  • Request for member agreement to electronic or website publication—private company or unlisted public company

[On headed notepaper of company]

[Insert shareholder name]

[Insert shareholder address]

Dear [[shareholder name] OR Sir/Madam]

Request to send or supply documents in electronic form and by making them available on a website

The purpose of this letter is for [insert company name][PLC OR Limited] (the Company) to seek your consent to sending or supplying you with [documents and information OR [insert details of specific document or information]] in electronic form and by way of website publication.

In addition to obtaining your individual consent to communications by way of website publication, the Company is required to either obtain the authority of the members by way of ordinary resolution, or to have provisions in its articles of association permitting website communication. [The Company[has already obtained such authority by way of ordinary resolution passed at [a OR an annual] general meeting on [insert date] OR already has provisions to allow website communications in its articles of association]. OR A notice of [annual] general meeting of the Company is enclosed with this letter to convene a meeting at [insert details of where meeting wil