Matter management procedures—in-house legal team
Matter management procedures—in-house legal team

The following Risk & Compliance precedent provides comprehensive and up to date legal information covering:

  • Matter management procedures—in-house legal team

    1. 1


      1. 1.1

        This document sets out procedures for the legal team in relation to:

        1. 1.1.1

          matter opening and file maintenance;

        1. 1.1.2

          matter progression;

        1. 1.1.3

          matter conclusion;

        1. 1.1.4


        1. 1.1.5

          instructing external lawyers;

        1. 1.1.6

          conflicts of interest; and

        1. 1.1.7

          confidentiality and disclosure.

    1. 2

      Responsibility and application

      1. 2.1

        [Insert name, department or role holder] is responsible for this document.

      1. 2.2

        The policies and procedures set out in this document apply to all current and former members of the legal team (legal staff), including employees, temporary and agency workers, interns, volunteers and apprentices.

      1. 2.3

        All legal staff must be familiar with this document and comply with its terms.

      1. 2.4

        This document does not form part of any employee’s contract of employment and [insert organisation’s name] may supplement or amend this policy with additional policies and guidelines from time to time. Any new or modified policy will be circulated to legal staff before being adopted.

    1. 3

      Matter opening and file maintenance

      1. 3.1

        Maintaining legal files in a systematic and reliable manner is essential to ensure:

        1. 3.1.1

          consistency of approach;

        1. 3.1.2

          any member of the legal team can pick up your workload easily or check the status of any matter and the actions taken to date;

        1. 3.1.3

          important information and documents are retained for an appropriate period, for future review or disclosure; and

        1. 3.1.4

          we do not incur the costs and risks associated with retaining unnecessary information.

      1. 3.2

        Legal files can exist in different formats including electronic, paper,

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