Board minutes—private limited shelf company—first meeting

The following Corporate precedent provides comprehensive and up to date legal information covering:

  • Board minutes—private limited shelf company—first meeting
  • 1 Chair, notice and quorum
  • 2 Business of the Meeting
  • 3 Incorporation and purchase of the Company
  • 4 Declaration of interests
  • 5 Approval of incorporation documents, common seal and costs of purchase
  • 6 Directors' and secretary's service contracts
  • 7 Change of name
  • 8 Change of ArticlesAdoption of new articles of association
  • 9 Change of accounting reference date
  • More...

Board minutes—private limited shelf company—first meeting

Company number: [insert number]


Minutes of a meeting of the board of directors (the Meeting) of [insert full name of company] (the Company)

Held at [insert place of meeting]

On [insert day, month and year of meeting] at [insert time of meeting][am OR pm]

Present:[Insert names of the director(s) physically present]
[[Insert names of directors present by telephone] (by telephone)]
[[Insert names of any directors present by other means permitted by the Company’s articles of association] by [insert other means]]
[In attendance:][[Insert names of anyone in attendance, who does not count towards the quorum for the Meeting (eg the company's secretary, any legal advisers)]]
[Apologies:][[Insert names of directors who are unable to attend the Meeting]]
    1. 1

      Chair, notice and quorum

      [insert name] was appointed Chair of the Meeting. It was reported that proper notice of the Meeting had been given in accordance with the Company’s articles of association (the Articles) and that a quorum was present. Accordingly, the Chair declared the Meeting open.

    1. 2

      Business of the Meeting

      The Chair reported that the purpose of the Meeting was to:

      1. 2.1

        report on the incorporation and purchase of the Company;

      1. 2.2

        complete various registration formalities following the purchase of the Company; and

      1. 2.3

        take various actions to tailor the Company to requirements in readiness for the Company to start trading.

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