Board minutes—approving, circulating and filing the accounts and reports of a private company
Board minutes—approving, circulating and filing the accounts and reports of a private company

The following Corporate precedent provides comprehensive and up to date legal information covering:

  • Board minutes—approving, circulating and filing the accounts and reports of a private company

[insert company name] LIMITED

Minutes of a meeting of the board of directors (the Meeting) of [insert full name of company] Limited (the Company)

Held at [insert place of meeting]

Held on [insert day, month and year of meeting] at [insert time of meeting][am OR pm]

Present:[Insert names of director(s) physically present]
[[Insert names of any directors present by telephone as permitted by the Company’s articles of association] (by telephone)]
[[Insert names of any directors present by other means permitted by the Company’s articles of association] (by [insert other means])]
[In attendance:][[Insert names of anyone in attendance, who does not count towards the quorum for the Meeting (eg the company secretary, any legal advisers)]]
[Apologies:][[Insert names of any directors who are unable to attend the Meeting]]
    1. 1

      Chair, notice and quorum

      [Insert name] was appointed Chair of the Meeting. It was reported that proper notice of the Meeting had been given in accordance with the Company’s articles of association (the Articles) and that a quorum was present. Accordingly, the Chair declared the Meeting open.

    1. 2

      Business of the Meeting

      The Chair reported that the purpose of the Meeting was to approve the Company’s accounts and reports for the financial year ended [insert date] (the Accounts and Reports).

    1. 3

      Declaration of interests

      1. 3.1

        [The Chair drew the attention of the Meeting to:

        1. 3.1.1

          [a declaration of interest

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