Verification of documents and information

The following Commercial practice note provides comprehensive and up to date legal information covering:

  • Verification of documents and information
  • Statutory declarations
  • Oaths
  • Affirmations
  • Affidavits
  • Formalities for administering statutory declarations, oaths, affirmations and affidavits
  • Commissioner for oaths
  • Knowledge of the truth
  • Statutory declarations and affidavits out of jurisdiction

Verification of documents and information

Coronavirus (COVID-19): This Practice Note contains guidance on subjects potentially impacted by procedural changes in response to the COVID-19 outbreak. For updates on key developments and related practical guidance on the implications for lawyers, see: Coronavirus (COVID-19) toolkit.

This Practice Note covers how information contained in a document or statement made by or on behalf of a person, can be relied on where there is a requirement to validate its authenticity in a commercial context. There are a number of ways to validate information and documents and this Practice Note explains when statutory declarations, oaths, affirmations and affidavits may be used; how to check that these have been correctly prepared, and includes guidance for practitioners when using these methods of validation.

This Practice Note looks at the requirements for the following:

  1. Statutory declarations

  2. Oaths

  3. Affirmations

  4. Affidavits

  5. Formalities for administering statutory declarations, oaths, affirmations and affidavits

  6. Statutory declarations and affidavits out of jurisdiction

For information on notaries, their purpose, steps required to notarise a document and the meaning of legalisation, see Practice Note: Notaries and notarisation.

For guidance on certified copies, including what a certified copy is, when is a certified copy required, who can certify a document, what format the certification should take, use of certified copies internationally and their use in evidence, see Practice Note: Certified copy requirements in commercial transactions.

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