Preparing for and conducting the completion meeting in a share purchase transaction
Preparing for and conducting the completion meeting in a share purchase transaction

The following Corporate guidance note provides comprehensive and up to date legal information covering:

  • Preparing for and conducting the completion meeting in a share purchase transaction
  • Preparations for the completion meeting
  • Completion meetings

This Practice Note is part of the Share purchase transaction toolkit.

At completion, the requisite formalities to complete and implement the transaction are undertaken, including the execution of the stock transfer form and delivery and execution of all completion deliverables as set out in the share purchase agreement (SPA). Exchange (the signing of the SPA) and completion may occur simultaneously or may be split, depending on whether the agreement for the transaction is unconditional or conditional, respectively. In addition, exchange and completion may occur in face-to-face meetings or virtually (via telephone and email). See Practice Note: Issues arising where there is split exchange and completion—share and asset purchases.

Preparations for the completion meeting

Prepare list of documents/completion agenda

A list of documents, setting out the documents that need producing and detailing who has responsibility for producing each document, should be prepared well in advance of completion. The list should set out a timetable for when such documents need to be produced. It allows the parties to keep track of progress of the production of each document.

A completion agenda is an extension of this list of documents, and acts as a checklist of all the documents that need to be prepared and produced and the actions that need to take place prior to, at or immediately after completion, and the order in