Mediation—practical arrangements

The following Dispute Resolution practice note provides comprehensive and up to date legal information covering:

  • Mediation—practical arrangements
  • Mediation venue
  • Date and timing of the mediation
  • Documents for the mediation
  • Attendees and roles at the mediation
  • Pre-mediation meetings—lawyers and client
  • Pre-mediation meetings—private meetings with mediator and parties
  • Practical arrangements for the day of the mediation
  • Court specific guidance

Mediation—practical arrangements

Coronavirus (COVID-19): The guidance detailing normal practice set out in this Practice Note may be affected by the guidance issued by the Civil Mediation Council (CMC) in relation to the conduct of online and remote mediations in light of the coronavirus (COVID-19) pandemic. For further details, see: LNB News 14/04/2020 120 Civil Mediation Council publishes guidance for online and remote mediation during coronavirus (COVID-19).

This Practice Note sets out the practical matters you need to consider in preparing for the mediation including venue, date, attendees and pre-mediation meetings. Depending on the court in which your matter is proceeding, you may also need to be mindful of additional provisions—see further below.

For guidance on identifying a mediator and starting the process, see Practice Notes:

  1. Starting the mediation

  2. Choosing a mediator

If the mediation is to take place remotely (ie online via video conference) then consider the following Checklist and related guidance: Remote access mediation—checklist.

Mediation venue

You may arrange for the mediation to take place at your offices, those of your counterpart or at a neutral third party venue.

Wherever the venue, note that ideally there should be at least three separate rooms:

  1. one room must be large enough for all the attendees of the mediation to be seated comfortably. This room will be used for the introductions, opening presentations and sometimes later in the mediation—for joint sessions between the

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