Mediation—practical arrangements
Mediation—practical arrangements

The following Dispute Resolution guidance note provides comprehensive and up to date legal information covering:

  • Mediation—practical arrangements
  • Mediation venue
  • Date and timing of the mediation
  • Documents for the mediation
  • Attendees and roles at the mediation
  • Pre-mediation meetings—lawyers and client
  • Pre-mediation meetings—private meetings with mediator and parties
  • Practical arrangements for the day of the mediation
  • Court specific guidance

This Practice Note sets out the practical matters you need to consider in preparing for the mediation including venue, date, attendees and pre-mediation meetings. Depending on the court in which your matter is proceeding, you may also need to be mindful of additional provisions—see further below.

For guidance on identifying a mediator and starting the process, see Practice Notes:

  1. Starting the mediation

  2. Choosing a mediator

Mediation venue

You may arrange for the mediation to take place at your offices, those of your counterpart or at a neutral third party venue.

Wherever the venue, note that ideally there should be at least three separate rooms:

  1. one room must be large enough for all the attendees of the mediation to be seated comfortably. This room will be used for the introductions, opening presentations and sometimes later in the mediation—for joint sessions between the parties organised by the mediator to discuss issues—and potentially to conclude the settlement. The mediator will usually base themselves in this room, when they are not with one of the parties

  2. each party also needs a private room. These smaller rooms will be used in private sessions with the mediator and for the parties to wait during the mediation when the mediator is with the other party. Ideally these rooms should have adequate soundproofing and should not be next door to