The following In-house Advisor practice note Produced in partnership with Beth Pipe provides comprehensive and up to date legal information covering:
Virtual meetings can be held over the telephone, via video call or using virtual meeting software, and can be far more cost and time-effective than a traditional face-to-face meeting. However, hosting (or attending) a virtual meeting is different from hosting (or attending) a face-to-face meeting. Too many people approach virtual meetings as they would a normal face-to-face meeting, but this approach will lead to frustration at best and chaos at worst.
This Practice Note provides guidance on how to prepare and manage a virtual meeting, focusing on the most troublesome aspects and how best to work around them. This includes:
why virtual meetings are different
the importance of getting the basics right
preparing an agenda
the key skills needed to chair a virtual meeting
virtual meeting technology
avoiding common issues
dealing with distractions, and
how to help your team get the most from each virtual meeting
Just because you can see and/or hear each other this doesn’t mean virtual meetings are the same as face-to-face meetings. Differences include:
issues caused by timing delays (even if you are using the very latest technology), eg a split second delay in a video call can cause you to miss a visual cue and the result can be confusing and chaotic
in ‘real life’ meetings we are rarely faced with everyone’s face directly in front of
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