Holding meetings the team want to be at
Holding meetings the team want to be at

The following In-House Advisor guidance note provides comprehensive and up to date legal information covering:

  • Holding meetings the team want to be at
  • What are you trying to achieve at team meetings
  • Meeting scheduling
  • Venue
  • Agendas
  • Chairing and noting
  • Try to avoid
  • Attendees
  • Improving meetings

What are you trying to achieve at team meetings

It is critical that you think clearly about what you want to achieve from the meeting and know what the objectives are.

Some worthwhile objectives:

  1. participants gain a better understanding of an important business challenge or activity

  2. know–how which is relevant to a majority of those present is shared

  3. a collective view on an important issue is reached

  4. an issue of team performance is addressed constructively

    And on every occasion

  5. an atmosphere of professional collegiality is engendered

  6. participants leave the meeting feeling it was time well spent

For further guidance, see Practice Note: Creating a productive environment at team meetings.

Meeting scheduling

It is good practice to hold full team meetings monthly, with the dates fixed in advance. This does not preclude more frequent or ad hoc meetings amongst team members dealing with issues which they need to discuss. The key thing about team meetings is that, bar a genuine corporate crisis, they should be set in stone. So, whatever you agree to in terms of frequency should be something which you know you can all stick to. There is nothing more demoralising for the team than having team meetings cancelled at short notice.

Facilities and budgets permitting consider holding the meeting at a time when consumption of food and drink is welcome,