General meetings—notice requirements for listed public companies
General meetings—notice requirements for listed public companies

The following Corporate guidance note provides comprehensive and up to date legal information covering:

  • General meetings—notice requirements for listed public companies
  • Who is entitled to receive notice of general meeting
  • Form of notice
  • Content of the notice
  • Length of notice
  • Electronic general meetings (including AGMs)

This Practice Note summarises the law relating to the steps involved in preparing, identifying recipients and sending a notice of general meeting. It covers the form and content requirements for notices and statutory minimum notice periods. It is suitable for use by both practitioners and company secretaries in relation to companies with equity shares listed on the Main Market of London Stock Exchange plc (listed companies) and companies with equity shares admitted to AIM (AIM companies).

A general meeting of the members of a company can be called and held at any point, and any number of times, in a year in order for the members to pass resolutions to carry out certain changes or approve certain actions.

A general meeting must satisfy certain requirements set out in the Companies Act 2006 (CA 2006) and the company's articles of association. These requirements include sending a notice of the meeting (which complies with the statutory content requirements) in the correct form to everyone who is entitled to receive it, and ensuring that sufficient notice of the meeting is given.

The CA 2006 imposes additional requirements on a public company which is also a traded company or quoted company. This covers listed companies, but not AIM companies.

The CA 2006 also contemplates circumstances in which a private company can also be a traded company. This note