Facsimile seals and signatures

The following Commercial practice note provides comprehensive and up to date legal information covering:

  • Facsimile seals and signatures
  • Using a facsimile seal outside the UK
  • Company's official seal for share certificates etc
  • Requirements for signature
  • Facsimile signatures
  • Transfers of land
  • Discharge of charges

Facsimile seals and signatures

A facsimile seal or signature is essentially a duplicate of the original. With regard to seals, it is a duplicate of the common seal of a company with the addition of prescribed words inscribed on its face. For signatures, it is a rubber-stamp reproduction of an individual’s signature or mark.

Using a facsimile seal outside the UK

A company that has a common seal may have an official seal for use outside the UK. It must be a facsimile of the company's common seal with the addition on its face of the place or places where it is to be used.

It is possible that the fixation of the seal may not be by a director of the company and so the company may, writing under its common seal, authorise any person appointed for the purpose to affix the official seal to any deed or other document to which the company is party.

The instrument authorising someone to affix the seal may state the period of that person’s authority. Alternatively, that person’s authority will be assumed to persist until a notice of revocation of authority has been given.

When affixing the official seal the person affixing it must certify in writing on the deed or other document the date and place at which it is affixed.

When duly affixed to a document, the official seal has the

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