Electronic communications from a company

The following Corporate practice note provides comprehensive and up to date legal information covering:

  • Electronic communications from a company
  • Transitional provisions
  • Means of communication
  • Communications in electronic form
  • Meaning of ‘electronic form’
  • Meaning of ‘electronic means’
  • Valid communication—consent requirement
  • Address—electronic means
  • Address—electronic form
  • Communications by means of a website
  • More...

Electronic communications from a company

The Companies Act 2006 (CA 2006) provides how documents or information can be validly sent or supplied by a company (as defined) in electronic form.

If the company is subject to the Listing Rules and the Disclosure Guidance and Transparency Rules (DTRs) of the Financial Conduct Authority (FCA), it will also have to adhere to the electronic communications requirements of those rules. See Practice Note: Electronic communications from a company—Listed companies—electronic communications.

For information on documents or information sent or supplied from a company in hard copy form, see Practice Note: Hard copy communications from a company.

For information on documents or information sent or supplied to a company, see Practice Note: Electronic and hard copy communications to a company.

Transitional provisions

The statutory provisions relating specifically to communications from the company came into force on 20 January 2007.

They are subject to a number of transitional provisions, which provide that:

  1. if a company already received notification of an individual shareholder’s address for the purpose of sending or supplying annual accounts and reports, summary financial statements or general meeting notice to the shareholder by electronic means under the Companies Act 1985 (CA 1985) (or, in Northern Ireland, the Companies (Northern Ireland) Order 1986 (NI Order 1986)), such notification constitutes an agreement under CA 2006, Sch 5, para 6(a) and an address specified under CA 2006,

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