Creating a productive environment at team meetings
Creating a productive environment at team meetings

The following In House Advisor guidance note provides comprehensive and up to date legal information covering:

  • Creating a productive environment at team meetings
  • Start on time
  • Have a break
  • The meeting should have an end time
  • Make people accountable
  • Keeping it fresh

It is important to decide in advance what parameters and rules might be needed to manage the meeting. For example, think about mobiles/other devices—should they be allowed? If employees are on their phones/PCs, it shows that they aren't really engaged.

Research has shown that the way a meeting starts sets the tone for the whole meeting. Think about opening with a warm-up of positive comments, for example:

  1. name one thing you’ve accomplished since the last meeting that you’ve been proud of

  2. name a person who has helped you since the last meeting

  3. mention one thing you’re looking forward to in the coming week/month

  4. what’s the funniest thing someone has told you in the last week?

  5. mention something really interesting you’ve learned since the last meeting

This sets a much better tone for the rest of the meeting than just diving into the agenda.

You need to create an environment where people are comfortable asking questions and are getting a fair time for responses. Think ahead about how the meeting will keep moving in a constructive way, how to nip any non-verbal ;micro-messages' or negativity in the bud at the outset and how to set a positive tone for the meeting at the outset—and at its closure. Here’s some ideas:

Start on time

It can be really frustrating when meetings don’t start on time.