Applying for a sponsor licence under Tiers 2 and 5: key personnel and representatives
Applying for a sponsor licence under Tiers 2 and 5: key personnel and representatives

The following Immigration guidance note provides comprehensive and up to date legal information covering:

  • Applying for a sponsor licence under Tiers 2 and 5: key personnel and representatives
  • Roles, responsibilities and requirements
  • Additional restrictions on the appointment of SMS users
  • How many users and how to set them up
  • What happens if any of the key personnel leave, cease carrying out their role or their contact details change?
  • Legal representatives
  • Managing the representative/client relationship

When applying for a sponsor licence, an organisation must decide who will act as its 'Key Personnel' for the purposes of the licence and its relationship with the Home Office.

These are:

  1. Authorising officer (AO)

  2. Key contact (KC)

  3. Level 1 user

  4. Level 2 user

Roles, responsibilities and requirements

The table below summarises the key duties and responsibilities of each role and the key requirements for the holder of each.

The same person can fill all the roles or different people can fill different roles.

All must be a paid member of staff of the applicant organisation and/or an ‘office holder’, unless one of the other possibilities shown in the table applies.

An office holder is usually a person who has been appointed to a role of responsibility at the organisation but who is not employed by them, eg as a registered company director. The Sponsor Guidance (SG) gives more details of this.

'Paid members of staff' will not include temporary staff supplied by an agency. Only Level 2 users can be agency staff.

None of the roles can be undertaken by contractors or consultants who are contracted to perform a specific function, although Level 1 and 2 users can be employees of a third party to whom a sponsor has contracted out its HR function, and legal representatives can act as Key contacts and Level 1