The following In-House Advisor guidance note Produced in partnership with Paul Gilbert and Lawrence Smith of LBC Wise Counsel provides comprehensive and up to date legal information covering:
Structure the project. The initial project definition should be contained within a terms of reference document and agreement to this document should be obtained to avoid any ambiguity. If this is not done, key issues essential to the viability of the project may be omitted or given inadequate attention.
The project terms of reference is the document that defines what the sponsor expects from the project and the reasoning behind the chosen options and strategies. Typical details contained in a terms of reference document will be:
project sponsor—the person requesting the work and who has budgetary control/authority
project manager—the person to whom the project has been assigned
background/context—a brief description
overall aim—a statement of the direction in which the project will focus its efforts
objectives—in measurable terms the target to be achieved
anticipated costs and benefits—a list of expected costs and benefits identified during project scoping
scope—extent of the project, eg organisational and functional boundaries
deliverables—a list of the project outputs such as reports
milestones—key events in the project that signify completion of deliverables
success criteria—a statement of the critical success criteria
constraints—statement of known restrictions that may inhibit progress, eg resource limitations
assumptions—details of assumptions made in order to progress the project activity
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