Last updated: 11th April 2012.
Privacy and Cookies Policy
This is the Reed Elsevier (UK) Limited, trading as LexisNexis ("Reed") privacy and cookies policy for Reed websites.
BY USING THIS WEBSITE, YOU AGREE TO THE TERMS OF THIS
PRIVACY AND COOKIES POLICY.
Where you have signed a specific set of terms and conditions they shall override any inconsistent terms
stated below.
Changes to this policy will continue to be posted here.
Corporate Information
Reed Elsevier (UK) Limited trading as LexisNexis
Registered in England; Registered office: 1 - 3 Strand, London, WC2N 5JR.
Registered company number: 02746621
Data protection registration number: Z6415812
Topics
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How do I request a copy of information held about me?
You may request copies of records that are held about you by downloading, completing and sending a copy of
the
Subject Access Request (SAR) form
to our Data Protection Officer (details are on the form).
If you have further questions about how Reed processes your data you should use the SAR form to submit a request.
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How do I make changes to my information?
In the event that you are unable to directly correct information held about you on a web site or if you prefer to write to us to make changes to your communications preferences, please
click here
to find out how to contact us and let us know how to help.
If you want us
to erase the information we hold about you, please write to us
using the Subject Access Request (SAR) form
. Please note that we can only offer to erase personal data where that personal data does not conflict with (a) UK regulatory and legislative requirements, (b) an existing contract that depends on your personal data, (c) any amounts / finances still owed by you relating to a purchase or subscription, (d) combatting fraud.
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How does Reed collect, classify and process my information?
Personal data is any data that may be used to uniquely identify a living individual. Reed has classified the different types of personal data requested of you for collection, processing and retention. Some of the data listed in the table below may be stored as a cookie browser - see the
section on cookies for the different cookie classification types.
Reed may pass on web browser session data, marketing data and will pass on third party analytics data to trusted third parties in order to provide you with information about their services and products. Financial data and sensitive data may also be passed on to processors, sub-processors, contractors or agents that provide a service that is ancillary to our business. Government regulatory and investigative bodies may be granted access to any data we retain as required by UK law - or where applicable - international law for (sub) processors of data in those countries where the data resides.
|
Personal Data Classification |
Cookie Classification |
Type of data / information collected and processed |
Data Retention Period |
| Public Data |
Not Applicable |
Any information about an individual that may be deemed personal but is already available in the public domain or with consent may be published in the public domain. |
Infinity.
The information is classified as already in the public
domain. |
| Web Browser Session Data |
Site Feature |
- Unique / session identifier (uniquely identifies your session).
- uid / session link (links sessions between systems).
- Layout preferences (preferences about screen view / layout).
- Referrer, redirector, click stream (info about the referring + referred to site / page).
- Token identifier (links a session to one or more tokens).
- Server id (used to identify the server).
- Operating system platform, browser type + versions.
- Access date and time. |
Up to 6
months retention from last login / request. |
| Marketing Data |
Site Feature |
Includes all "Public" and “Web session” data plus…
- Customer account number, marketing unique identifier.
- Full Name (first, last, others).
- E-Mail Address + suppression.
- Direct Mailing Address + suppression.
- Telephone Number + suppression.
- Fax Number + suppression.
- 3rd Party Selling suppression.
- Prospect / Client identifier.
- Search terms, favourite items and related preferences.
- Previous order information.
- IP address (the address of the terminal or proxy that made a request). |
3 Year retention from last login / request. |
| Third Party Analytics Data |
Analytics |
Third party dependent but may include web browser session data and marketing data.
Information is collected by third parties in line with their analytics policies. |
Third party dependent.
Information is retained by the third party in accordance with third party analytics policies. |
| Financial Data |
Not Applicable |
Includes all "Marketing" data plus…
- Individual's account / service CRM record(s).
- Individual's financial record.
- Individual's orders & order history.
- Indicator of payment by payment card (CC/ Debit). |
7 Year retention from last payment. |
| Sensitive Data |
Not Applicable |
Includes all "Financial" data plus…
- Health, religion or race.
- N.I. Number, DVLA, Gov related ID.
- Other staff related info (for example attendance & holiday).
- Client sensitive document information (e.g. information
in a Last will & testament, Non-Disclosure
Agreement). |
Where possible, 7 Year retention from last payment.
Certain information may be kept indefinitely or in relation to UK statutory law. For example, information relating to a last will and testament, pension information or a legal contract.
|
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Which third parties do Reed work with to provide analytics?
The list of third parties below provide analytics data to Reed. The last known good locations of the websites and privacy policies are also provided and clicking on these will take you to the appropriate sites. Please note that it is your responsibility to visit the applicable third party websites to review any such third party privacy policy and Reed does not accept any liability or responsibility whatsoever for any of the links below being out of date or unavailable.
You may opt-out of third party web advertising services such that
where they provide advertising it will not be as relevant to you.
You can also configure your web browser to delete and / or block
the use of cookies for any third party. The following sites may
be used to register your 3rd party opt-out preferences
(you only need to register in one place).
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How does Reed handle cookies?
What are cookies?
Cookies are small items of text that are stored on your machine by your web browser in accordance with instructions from a web site. When you visit a web site, the site may ask your web browser to retrieve any cookie the site created. Cookies are comprised of a variable name (e.g. “Full_Name”), a value (e.g. “Joe Bloggs”) and an expiry date. Cookie values may be encrypted for security purposes. Web browsers enable two types of cookie to be stored on your computer: Session and persistent cookies.
What is a session cookie / persistent cookie?
Session cookies last only as long as the web browser session, so
these cookies disappear as soon as you close your web browser.
Session cookies are necessary to identify your unique browser
session to manage and maintain state between pages, to enable
back button functionality, etc. Persistent cookies are retained
between browser sessions and expire when a specified date is
reached. They are necessary in situations such as where you want
the web browser to remember your username and password between
sessions or to allow shopping basket items to be retained between
sessions. When you delete your cookies - persistent cookies are
erased from your computer.
What
categories of cookie does Reed manage?
Reed categorises cookies based on their core function and the
kind of personal data the cookie stores (see the personal data
classfication table for
more specifics).
|
Site Feature |
Necessary for
the site to function as well as offering useful end-user
features such as identifying your session between page
requests, ensuring back button functionality works,
remembering your login details between sessions and
remembering items saved in your shopping basket, etc.
Both session and persistent cookie types are used to
provide useful site features. |
|
Analytics |
Utilise third
party analytics technologies to identify trends, track
browsing behaviour, optimise use of web sites, provide
preference related marketing and provide functionality
such as 'liking' an article, topic, etc. You can prevent
analytics from functioning by either (a) visiting the
relevant 3rd party analytics sites specified in the analytics
section of this
policy and opting out, (b) blocking cookies that belong
to these third parties. |
|
Not Applicable |
"Not
Applicable" indicates that the personal data in the applicable
classification
would not normally be stored in any cookie, but may be
collected by a web site and stored in a repository (e.g.
a database). The information collected and stored may be
attributed back to a unique individual via some other
"site feature" cookie such as a unique
identifier. |
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How may I delete or block cookies?
The instructions below detail how to erase
and block cookies for several different web browsers as at the
date of this privacy and cookies policy. Please note that it is
your responsibility to check the latest settings / options for
the applicable web browser to erase and block cookies and Reed
does not accept any liability or responsibility whatsoever for
any of the instructions below varying or being out of date.
If you use a web browser that isn't shown,
please follow the instructions as given by the applicable vendor.
Apple Safari
To delete cookies:
1.) Navigate from Settings > Preferences > Privacy > Details.
2.) Select the site and click "Remove" to delete the cookies for that site. |
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| |
To block cookies: [Sites may not function].
1.) Navigate from Settings > Preferences > Privacy.
2.) Select to either block cookies "From third parties and advertisers", or "Always" block cookies. |
 |
|
Google Chrome
To delete cookies:
1.) Navigate from Spanner > Settings > Under the hood > Content settings.
2.) Under "Cookies" click "All cookies and site data".
3.) Select the site and click the X (cross) to delete all the cookies for that site. |
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| |
To block cookies: [Sites may not function].
1.) Navigate from Spanner > Settings > Under the hood > Content settings.
2.) Under "Cookies" click "Manage Exceptions", enter the site name and select "Block" as the behaviour. |
 |
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Microsoft Internet Explorer
To delete cookies:
1.) Navigate from Tools > Internet Options > General > Browsing History.
2.) Click "View files" and a window showing all cached files will appear.
3.) Delete any cookies (files prefixed with "cookie:") you wish to remove. |
 |
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To block cookies: [Sites may not function].
1.) Navigate from Tools > Internet Options > Privacy > Sites.
2.) Specify the URL (site name) and click "Block". |
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Mozilla Firefox
To delete cookies:
1.) Navigate from Tools > Options > Privacy > Show Cookies.
2.) Click "Remove Cookies" to delete the cookies. |
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| |
To block cookies: [Sites may not function].
1.) Navigate from Tools > Options > Privacy > Exceptions.
2.) Specify the URL (site name) and click "Block". |
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Adobe Flash
To delete / block cookies:
* Click on the image below to navigate to the Adobe® Flash® Player Website (Privacy Settings).
* In the Flash® Website Privacy Settings panel, locate the website (e.g. lexisnexis.co.uk) in the list and highlight it.
* You may now select whether to “Always ask”, “Always allow” or “Always deny”. If you wish to block cookies – select “Always deny”.
* To delete the cookies for the site, select “Delete website”.
Please note: Clicking the image above will redirect you to the Adobe Flash site. |
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